Hosting a memorable event requires a wholesome of planning, execution, event tech tools and a lot more. As events are not just usual gatherings in 2025 but an experience for attendees and to make it immersive, the organizer needs to take various steps. As it is widely known, every start with registrations. So, today, we will explore the wide range of aspects regarding registrations, its tools, tips and more. We all know that event registration is the process by which organizers secure attendance. 

In today’s world, events are of many formats, types, sizes, scales and more, yet the universal principles will be the same and intact. Before we move forward, we need to learn about those core principles. In general, event registrations are of two types majorly; pre-event registration and on-site registrations. Another classification based on the technology can be online and offline, yet all respectively can be paired with each other. Let’s learn about the core tools and technology or services offered by event tech companies and then about tips and tricks. 

Types of event registration tools and solutions

There are many tools and solutions that event organizers can leverage to make the user journey smooth. Here, we have listed some of the industry best practices and tools by which event registration can be made easier and journey attendees feel good. The tools and solutions are unique in their way and based on the different event needs and scales they can be chosen. 

Event Microsite

The microsite is the popular yet convenient option for pre-event registrations. Hosts can curate their custom microsite that covers event details, timings, with registration forum integrated with secure payment gateway (in case of paid events). This microsite can further be personalized based on the colour schema, placement of logo, theme, and others. Any user from any internet connected device like smartphone, laptop, tablet, or others can open this, register for the event and get instant confirmation via WhatsApp, SMS, or email. Some event tech companies send unique QR-code enabled M-Badges with the confirmation, which can further be used for check-ins on the event day.

On-Site Volunteer Managed Desk

Just how you buy your railway ticket from the counter, where they ask your name, age or other details and give you the ticket. In the same context, volunteer-managed desks are dedicated registration desks at the entrance of the event; every attendee needs to go and register themselves. 

On-site Registration Kiosk

These are innovative kiosks that are placed in the events and function as DIY registrations. Any attendee can go and fill in their details in the registration form as shown on the screen (like how we do on our smartphones or laptops). After successful completion, the user will receive the confirmation, which they can show at the check-in station and get access to the event.

Registration Within WhatsApp

This is one of the most innovative ways by which hosts can make their registration experience just wow. But it has its restriction, that is, you need to send a link to WhatsApp for which the host needs the user numbers. So, large in-house events like corporations or organizations can take leverage of this registration tech. The process is simple: the user receives a WhatsApp link, they need to click, fill in their unique details, confirm with OTP, and they are successfully registered. In the case of paid, once they successfully register, they receive another link for the payments, and they can make payments. 

QR-Enabled Standee For Registration

This is just a simple big QR-code standee that is placed on the event day, outside the event, so any last-moment attendees need to scan it. Once they scan, it will redirect to an online registration portal where they can register themselves. 

Conclusion:

In 2025, event registration is no longer a mere formality but a crucial aspect of enhancing the attendee experience. With advanced event tech solutions like microsites, on-site kiosks, WhatsApp-based registrations, and QR-enabled standees, organizers can streamline the process, making it seamless and efficient. The choice of registration tools depends on the scale and nature of the event, ensuring that attendees have a smooth onboarding experience. By leveraging the right technology, event organizers can not only simplify registrations but also boost engagement, ensuring a successful and memorable event.